AI for manufacturers and wholesalers
Orders arrive as PDFs, emails and spreadsheets, each customer in a different format. We build AI that reads them into your ERP, helps prepare quotes and keeps product knowledge at hand. Your sales and back office staff approve what goes out.
What slows you down today
Orders typed in by hand
Customers send orders as PDF, email text or Excel. Someone copies article numbers, quantities and delivery dates into the ERP, and typing errors cost money later.
Quotes take too long
Requests for quotes need prices, technical details and delivery times from several places. Customers wait days for an answer that competitors give in hours.
Knowledge in a few heads
Product specifications, past solutions and special customer agreements are known to a few experienced people. When they are away, work stops or mistakes happen.
Where AI helps
Document and invoice processing
Customer orders, delivery notes, supplier invoices and certificates are read, checked against your article master and prepared as ERP entries in Abacus, SAP or your system.
Email and inquiry triage
Requests for quotes are recognised, key data such as quantities and deadlines is extracted, and a quote draft is prepared for your sales team.
Internal knowledge assistant
Technical documentation, product sheets and past projects become searchable for sales, service and production, with sources for every answer.
Data and reporting
Weekly reports on order intake, margins, delivery reliability or stock are written automatically from your ERP data.
Order entry for a technical wholesaler
- Starting point
- A wholesaler of technical components receives about 80 orders a day from 300 customers, as PDF and email, in German and French. Two people spend most of their day entering them into the ERP.
- What we build
- AI reads each order, maps customer article numbers to your own, and checks prices and quantities. Uncertain lines are highlighted, and staff approve the order before it is created in the ERP.
- Expected result
- We would typically expect most orders to need only a quick check instead of full entry, and fewer entry errors reaching delivery and invoicing.
Questions and answers
Let's look at your case
Tell us which task takes the most time. In a short call we say honestly whether AI is worth it and what a first step would cost.